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Careers

In its first 100 years, Sosland Publishing established itself as the food industry’s most trusted source for news and insights. But we’re just getting started. To keep pace with this rapidly evolving industry, we need trailblazers that can bring fresh perspectives to our team of talented journalists, content creators, designers, media experts and sales professionals. If this sounds like you, we’d love to meet you!

Current Opportunities

We are currently seeking an experienced and adaptable Executive Assistant to support the daily operations of our executive team and family office.

 

The Executive Assistant will perform a variety of administrative duties with the highest level of discretion and confidentiality.  This well-organized and task motivated individual will be able to prioritize requests and enjoy the demands of a busy and fluid work environment.

 

Job Responsibilities

 

Empower the executive by providing exceptional support; anticipate needs, wants, challenges and proactively solve problems with a sense of urgency

 

Calendar Management – schedule, coordinate, organize and plan in-person and virtual business meetings, board meetings, personal meetings and appointments, travel dates, community events, etc. Provide follow-up reminders and details to prepare executives

 

Travel Management – research, plan and prepare travel itineraries for domestic and international trips; includes visas, passport (renewals), required travel documents, accommodations, connections, transportation and transfers, online check in, expense reports and receipt management

 

Prepare reports, meeting and presentation materials, agendas

 

Gather mail (sometimes offsite) for review, distribution and processing

 

Process charitable requests, gift allocations, memberships and dues

 

Manage the timely entry and payment of the executives’ household utilities and other bills; balance bank reconciliations

 

Assist with the completion of periodic forms and registrations for personal and business use

 

Transcribe editorial interviews

 

Scan documents for secure document storage

 

Other support duties as assigned, overtime possible

 

Ideal Candidate

 

Projects a professional image with an understanding of corporate etiquette

 

Professional written and verbal communication skills

 

Strong time management for self and others

 

Resourceful problem solver with initiative and confidence to follow through

 

Must maintain discretion and integrity

 

Excellent attention to detail with the ability to organize and track data

 

Willing to learn and adapt to new processes and initiatives

 

Qualifications

 

Degree preferred or equivalent work experience

 

7 – 10 years of experience in an administrative support role

 

Travel management required – both domestic and international with multiple forms of air and ground transportation

 

General bookkeeping/financial skills – Experience with Quicken preferred

 

Proficient with Office products (Outlook, Excel, Word, PowerPoint)

 

Proficient with office equipment (printers, scanners, phones, tablets, etc.)

 

Licensed Notary a plus

 

Previous transcription experience a plus

 

Benefits

Sosland Publishing encourages a positive work-life balance for its team members. Our Paid Time Off (PTO) program quickly ramps up to four weeks of PTO after just four years of service. Our standard holiday schedule celebrates at least 12 days, including the addition of Juneteenth in 2020.

Our healthcare program offers medical, dental and vision coverage at competitive rates as well as company contributions to health savings plans.

We offer eligible employees assistance with income protection through employer-paid short- and long-term disability plans.

Sosland Publishing offers employer-paid life insurance to all full-time employees, their spouse and dependent(s). In addition, employees can opt into our voluntary life and AD&D plan to add supplemental coverage and security to their families.

Employees can save for retirement through our Roth 401(k) and Traditional 401(k) retirement plans. Rollovers from other plans are also accepted. Sosland Publishing provides eligible employees with company match and discretionary profit-sharing contributions. Financial planning resources are offered to all employees at no charge.

We provide team members with free access to an employee assistance program, which offers legal assistance, mental health counseling, career development training and more.

Sosland Publishing is an enthusiastic supporter of the arts and cultural communities in Kansas City and will reimburse up to $500 in eligible ticket purchases for cultural events presented by 501(c)(3) organizations.